A. RENTER & DRIVER REQUIREMENTS
1. All drivers must be minimum 25 years of age at time of rental, and possess valid drivers’ license.
2. Renter must be present, and provide a major credit card and picture identification at time of pick-up.
3. Renter’s identification name must match name on credit card being used to pay for rental.
4. Only Authorized Driver(s) are permitted to drive and operate the motor home. Authorized drivers are defined as only those drivers expressly listed and designated as authorized drivers within this contract. Renter relieves Central Washington RV and its insurance carrier(s) of any liability incurred while the motor home is driven or operated by anyone other than an authorized driver.
5. Renter certifies that all the information provided in the Reservation Application and in this contract is true and accurate. Any inaccurate or fraudulent information voids this rental contract.
B. VEHICLE
1. The reservation confirms rental dates, time and a general vehicle type range. The reservation does not reserve a specific vehicle, size, type, and color, floor plan or model year.
2. Central Washington RV reserves the right to fill reservations within the category reserved, and may substitute upgraded coaches if the reserved motor home is unavailable at the time of departure.
3. The following items are optional features of the motor home and are not included in the rental unless expressly purchased as rental options: generator (except at noted on page 3 of this addendum), awning and rear roof ladder.
C. CANCELLATION POLICY
1. Reservation cancellations over 21 days before departure are subject to $100 cancellation fee.
2. Reservation cancellations between 14 and 20 days before departure are subject to $500 cancellation fee.
3. You may reschedule your rental once after submission of application with no fee.
4. Cancellation charges will be taken away from your renters’ funds available, prepayments or security deposit.
D. ROOF ACCESS
For safety reasons, all members of rental party are expressly prohibited from use of the roof ladder and roof. Any evidence of use or access of either of these items will result from full forfeiture of the Security and Damage Deposit in addition to the damage incurred.
E. PICK-UP AND RETURN
1. Pick up is 1:00 PM to 4:00 PM, Monday through Friday; and 10:00 AM to 12:00 PM on Saturday.
2. Return is 9:00 AM to 12:00 PM Monday through Friday, and 9:00 AM to 10:00 AM on Saturday. You agree to return the motor home to our rental office, or other location we specify, in the same condition that you received it, except for ordinary wear.
3. If Delivery/Pickup is arranged, ½ hour of time is included in the rate, after ½ hour, the rate is prorated at $50/hr.
4. If the vehicle is returned after closing hours, you remain responsible for the safety of, and any damage to, the vehicle until we inspect it upon our next opening for business.
5. There are no refunds for early returns. There is a $50 per hour late fee.
F. GENERATOR
1. Two (2) hours per day averaged, free generator use. Thereafter, there is $3.00 per hour charge. You can prepay order 5 and 10 hour blocks of free hours at a discount. See front page of Rental Contract to order.
G. SMOKERS OR PETS
1. There is $500 fumigation fee for rentals having any evidence of smokers or pets. This charge is at the sole discretion of Central Washington RV. Our main concern is for the health of subsequent renters.
2. We enforce a strict NO SMOKING and NO PETS policy.
H. INSURANCE
1. The renter MUST provide a written binder from their insurance company within 7 days of pick-up. This binder must indicate that renter and any other additional authorized drivers have at least the minimum legal liability requirements and full comp and collision coverage when using the motor home being rented, for the full rental period. If renter has not provided binder by departure date, they MUST purchase full coverage insurance from MBA Insurance for a cost of $15.00 - $25.00 per day based on the RV’s value, Supplemental Liability Insurance for a cost of $9.50 per day, and assume the first $2000.00 financial responsibility for damage, regardless of fault.
2. Liability Insurance: you are responsible for all damage or loss you cause to others. You may have provided us with an insurance binder indicating that you have vehicle liability, collision and comprehensive insurance covering you, us, and the motor home. Since you have auto liability insurance, we provide no liability insurance unless specifically purchased as an optional coverage.
3. MBA Choice: If you did not provide us with an insurance binder, but elected to purchase MBA Choice, the following changes apply to this agreement:
i) "Damage" means any collision or comprehensive loss to, or of, the vehicle; collision or comprehensive losses do not include damage to the interior of the vehicle, or its appliances.
ii) Damage to the vehicle is covered by MBA Choice. The policy has a $2,000.00 deductible, per occurrence.
iii) Auto liability insurance is part of MBA Choice, and provides coverage for bodily injury and property damage with limits no higher than the minimum prescribed by the vehicular financial responsibility laws of the state where the
damage or loss occurs. MBA Choice covers $2,000.00 PIP or medical payments, and statutory limits of uninsured and under-insured motorist coverage. Coverage applies in the USA and Canada. Coverage is void if you violate the terms of this agreement or if you fail to cooperate in any loss investigation conducted by us, or the insurer. Allowing an unauthorized driver to operate the vehicle terminates our liability insurance coverages.
4. Renter will pay all damages regardless of fault, and understands that Central Washington RV is not an insurance company or agent. Renter assumes responsibility to file all claims with the insurance company and seek any reimbursement from them.
I. RESTRICTED USE
1. All desert areas during hot periods, including Death Valley. During these periods, many areas are not habitable and could pose a danger to humans. Consult Central Washington RV for complete list of restricted areas.
2. Gatherings or events, such as Burning Man, which could pose a danger to humans.
3. Non-public roads, unpaved, dirt roads and "off-road" areas.
4. Renter is liable for all damages to vehicle, tires, batteries, towing charges and other expenses as a result of a breakdown associated with operating in these areas. Security and Damage Deposit will be forfeited if violated.
5. Renter is prohibited in the use of the motor home associated with any illegal or unsafe purpose, including consuming alcoholic beverages while driving.
6. Security and Damage Deposit will be forfeited if any portion of this section N is violated.
J. SANITATION CHARGE
1. Central Washington RV will dump tanks and flush lines when motor home is returned for $50.
2. There is no sanitation fee if the renter returns RV with waste tanks dumped.
3. Should the RV be returned with holding tanks clogged, a fee of $250 will be charged. In addition, the renter will be responsible for any tickets or fines levied in conjunction with waste disposal.
K. CLEANING CHARGES
A $250 cleaning fee has been charged if the Motorhome is not returned clean in the way it was received (see cleaning information sheet) If the motor home requires additional cleaning beyond 4 hours, the additional fee will be $89 per hour. The fee is at Central Washington RV’s sole discretion.
L. MILEAGE ***
1. Additional Mileage Charge, in excess of free miles: $.39 per mile.
R. FUEL
1. No warranties are made regarding fuel tank capacity or fuel mileage.
2. All gasoline, diesel or propane refueling during the trip is at the customer’s expense.
3. Motor home is provided with fuel tank "TOPPED OFF". Renter agrees to return motor home with fuel refilled to same level, otherwise the refill charge is $20.00 service charge plus cost of fuel.
M. TOWING OF TRAILERS IS NOT ALLOWED
Some exceptions may be considered on a "per rental" basis. If approved, the towing charge is $49.00 per week, plus $.10 per mile for every mile traveled (as recorded on motor home odometer). The renter must bring the trailer to be towed to Central Washington RV for on-site hookup and inspection. The renter must provide his or her own insurance (binder OK).
Rental Information
MOTORHOME RENTAL INFORMATION
1. Daily rental fee includes 100 miles of travel, and 2 hours of generator use per day. Additional miles driven are charged 39 cents per mile. Additional Generator use is charged $3.00 per hour. You may pre-pay order 5 & 10 hour blocks of Generator hours at a discount. There are no refunds for unused hours.
2. If you are interested in renting a Motorhome from us, let us know the dates of your upcoming trip, where you are planning to go, and the Motorhome you are interested in renting, and we will let you know if the Motorhome is available, and how much your trip would cost.
3. If you would like to reserve one of our Motorhomes for an upcoming trip, let us know, and we will send you a Rental Application. You would then need to fill it out, and send it to us, along with a $500.00 down payment check that would be used to reserve the Motorhome for your trip, and is then applied to your rental total. You would pay the balance of your rental fee when you pick up the Motorhome for your trip. There is also a $250.00 cleaning deposit, and a $1000.00 security deposit that you pay when you pick it up as well. You get both of these back after the Motorhome is returned to us clean, and undamaged.
TRAVEL TRAILER RENTAL INFORMATION
1. There is no mileage charge for Travel Trailers
2. Tow Vehicle must be rated to safely tow weight of Travel Trailer.
3. The Tow Vehicle needs to be equipped with an Electric Trailer Brake Controller.
4. If your Tow Vehicle does not have a brake controller, and you do not want to have one installed permanently, We offer a Wireless Electric Trailer Brake Controller that plugs into 12 volt outlet in Tow Vehicle, and sends a wireless brake signal to Travel Trailer. It rents for $50.00 per rental.
5. We suggest using a Weight Distributing Hitch with Sway Control when pulling Travel Trailer. It allows Tow Vehicle, and Trailer to stay level while towing, by transferring tongue weight of trailer forward to frame of Tow Vehicle. The Sway control system prevents the Trailer from Swaying back and forth behind behind you. I rent the Hitch assembly for $50.00 per rental.
6. If you are interested in renting a Travel Trailer from us, let us know the dates of your upcoming trip, and the Trailer you are interested in renting, and we will let you know if the Trailer is available, and how much your trip would cost.
7. If you would like to reserve one of our Travel Trailers for an upcoming trip, let us know, and we will send you a Rental Application. You would then need to fill it out, and send it back to us, along with a $300.00 down payment that would be used to reserve the Trailer for your trip, and is then applied to your rental total. You would pay the the balance of your rental fee when you pick up the Trailer for your trip. There is also a $250.00 cleaning deposit, and a $500.00 security deposit that you pay when you pick it up. You get both of these back after the Travel Trailer is returned to us clean, and undamaged.
